Australia

KeyPay Australian Payroll

The KeyPay Module synchronizes payslip accounting entries (e.g., expenses, social charges, liabilities, taxes) from KeyPay to openAPPone automatically. Payroll administration is still done in KeyPay. We only record the journal entries in openAPPone.

Configuration Steps

  1. Create a company located in Australia.

  2. Check that the Australian localization module (Australia - Accounting) is installed.

  3. Configure the KeyPay API.

    openAPPone Accounting settings includes a section for the Australian Loclization

  4. More fields become visible after clicking on Enable KeyPay Integration.

    Enabling KeyPay Integration in openAPPone Accounting displays new fields in the settings

  5. You can find the API Key in the My Account section of the KeyPay platform.

    "Account Details" section on the KeyPay dashboard

  6. The Payroll URL is pre-filled with https://keypay.yourpayroll.com.au. Please do not change it.

  7. You can find the Business ID in the KeyPay URL. (i.e., 189241)

    The KeyPay "Business ID" number is in the URL

  8. You can choose any openAPPone journal to post the payslip entries.

How does the API work?

The API syncs the journal entries from KeyPay to openAPPone and leaves them in draft mode. The reference includes the KeyPay payslip entry ID in brackets for the user to easily retrieve the same record in KeyPay and openAPPone.

Example of a KeyPay Journal Entry in openAPPone Accounting (Australia)

Note

The API sync is triggered by scheduled actions.

Scheduled Actions settings for KeyPay Payroll in openAPPone (debug mode)

KeyPay payslip entries also work based on double-entry bookkeeping. Debit must equal credit (like in openAPPone).

The accounts used by KeyPay are defined in the section Payroll settings.

Chart of Accounts menu in KeyPay

For the API to work, you need to create the same accounts as the default accounts of your KeyPay business (same name and same code) in openAPPone. You also need to choose the correct account types in openAPPone to generate accurate financial reports.